7 Best Workout Calendar Templates for 2025 (Free & Paid)

Consistency is the secret ingredient to any successful fitness journey, but staying consistent without a clear plan is like navigating without a map. A well-structured workout calendar transforms abstract goals into actionable daily steps, providing the clarity and motivation needed to show up, do the work, and see real results. It removes the daily guesswork of 'what should I do today?' and replaces it with a purposeful schedule designed for progress. A strategic plan is essential, but equally important is understanding the psychology behind building healthy habits that actually stick.

However, the one-size-fits-all approach rarely works. The right tool depends on your lifestyle, preferences, and fitness objectives. Whether you're a data-driven athlete who loves spreadsheets, a visual planner who thrives on aesthetic design, or a martial arts school owner looking to provide resources for your students, the perfect template is out there.

This guide explores the best sources for workout calendar templates, breaking down their unique strengths and ideal use cases. We'll dive into top platforms like Canva, Notion, and Microsoft Create, providing screenshots and direct links to help you find the perfect match. Our goal is to equip you with the right tool to build momentum, stay accountable, and crush your fitness targets.

1. Canva: For Visually Appealing, Highly Sharable Plans

Canva has become the go-to platform for accessible graphic design, and its extensive library of workout calendar templates is a testament to its versatility. It's the ideal solution for martial arts instructors and school owners who need to create professional, branded, and inspiring training schedules without any design expertise. The platform’s intuitive drag-and-drop interface transforms a mundane planning task into a creative and efficient process.

Whether you're outlining a monthly syllabus for your dojo, creating a weekly drill schedule for students, or designing a personal fitness plan to share with clients, Canva provides a polished starting point. You can quickly adapt templates to reflect your school's branding, add motivational quotes, or insert images of specific techniques or stances. This visual appeal makes the training plan more engaging and easier for students to follow.

Key Features and Use Cases for Martial Arts

Canva's strength lies in its blend of simplicity and powerful customization, making it perfect for creating materials that are both functional and visually compelling.

• Hundreds of Templates: Choose from a vast selection of daily, weekly, and monthly layouts. Search for "fitness planner" or "workout schedule" to find templates that can be easily adapted for martial arts training, including fields for drills, conditioning, and sparring sessions.
• Drag-and-Drop Editor: The user-friendly editor works seamlessly on both web and mobile, allowing you to make quick adjustments on the fly. You can easily add your dojo's logo, change colors to match your branding, and select from thousands of fonts.
• Collaborative and Sharable: Canva's sharing features are a significant advantage for instructors. You can create a template, share it with your students via a link, or download it as a high-quality PDF for printing and distributing in class. This ensures every student has a clear, consistent training guide.

Pricing and Access

Canva operates on a freemium model. The free version offers access to a large library of templates and design elements, which is sufficient for most basic needs. However, a Canva Pro subscription unlocks premium templates, a larger stock photo library, and advanced features like the Brand Kit, which is useful for maintaining consistent branding across all your dojo’s materials.

Visit Canva: https://www.canva.com/create/workout-planners/

2. Microsoft Create: For Practical, Data-Driven Tracking

For those who prefer function over flair, Microsoft Create offers a library of free and highly practical workout calendar templates. This platform is the perfect choice for martial arts instructors and students who are comfortable with Microsoft Office and want a straightforward way to track progress, log sets and reps, and manage detailed training data without the need for a design-heavy tool. The templates are designed to be opened and edited directly in familiar applications like Excel and Word.

These templates excel at detailed tracking, making them ideal for creating conditioning logs, strength training schedules, or attendance trackers for a martial arts class. Instead of focusing on visual appeal, they prioritize clarity and data organization. An instructor can easily create a spreadsheet to monitor a student’s progress in specific katas or a fighter’s cardio performance over a training camp, all within a universally accessible format.

Key Features and Use Cases for Martial Arts

Microsoft Create's strength is its seamless integration with the Office suite, providing powerful, data-centric tools for meticulous planning and analysis.

• Excel and Word-Based Templates: The platform offers templates optimized for spreadsheets and documents. Excel templates are particularly useful for logging quantitative data like weights, reps, and times, while Word templates are great for creating printable weekly schedules or fitness journals.
• Familiar Editing Environment: Since the templates open in Microsoft Office apps, there is virtually no learning curve for most users. You can leverage the full power of Excel formulas to calculate progress or use Word’s formatting tools to create clean, professional-looking training plans.
• Cloud-Based Sharing with OneDrive: All templates can be saved to OneDrive, making collaboration simple. An instructor can share a workout log with a student for real-time updates, or a school owner can manage schedules across multiple devices. This streamlined approach complements the more comprehensive software for martial arts schools by handling specific training documentation.

Pricing and Access

One of the biggest advantages of Microsoft Create is that its templates are completely free to use. All you need is a Microsoft account to access and download the files. While the templates themselves are free, you will need a valid Microsoft Office license (or use the free web versions) to edit them. This makes it an incredibly cost-effective solution for anyone already using the Microsoft ecosystem.

Visit Microsoft Create: https://create.microsoft.com/en-us/templates/health-and-workout-trackers

3. Notion Template Gallery: For Interactive, All-in-One Fitness Tracking

Notion has evolved from a simple note-taking app into a powerful, all-in-one productivity workspace, and its workout calendar templates leverage this flexibility. It is the perfect choice for martial artists and fitness enthusiasts who want a dynamic, database-driven system that connects their training schedule with progress logs, nutrition plans, and personal notes. Instead of a static, printable calendar, Notion offers an interactive hub where every entry can be a detailed page.

This approach transforms workout planning from a simple schedule into a comprehensive training journal. You can map out your monthly training blocks, create detailed daily workout pages with specific drills, sets, and reps, and then log your performance directly within the calendar. Notion's interconnected structure means you can link your workout of the day to a library of exercises, a meal plan, or even your long-term martial arts goals, creating a truly integrated fitness ecosystem that syncs across all your devices.

Key Features and Use Cases for Martial Arts

Notion’s key advantage is its ability to blend calendar views with powerful, customizable databases, offering unparalleled depth for serious training.

• Integrated Database and Calendar Views: Plan your workouts on a calendar, then click any day to open a full page where you can detail exercises, track sets/reps, and add notes on your form or progress. This is ideal for logging sparring rounds, kata practice, or specific conditioning results.
• Vast Template Variety: The Notion Template Gallery features a wide range of free and premium templates built by the community. You can find everything from minimalist aesthetic planners to complex, data-heavy trackers designed for specific programs like strength training or HIIT, which can be adapted for martial arts conditioning.
• Seamless Cross-Device Syncing: Because Notion is cloud-based, your workout plan is always accessible and up-to-date whether you're on your computer, tablet, or phone. This makes it easy to log your training session right after you finish at the dojo.

Pricing and Access

Notion itself has a generous free plan that is more than sufficient for individual use, including creating and duplicating any workout template you find. The templates in the gallery are a mix of free and paid options created by independent developers. You can find many high-quality free workout calendar templates to get started. Premium templates, which often offer more advanced features and polished designs, are available for a one-time purchase.

Visit Notion Template Gallery: https://www.notion.so/templates/workout-tracker-748

4. Etsy: For Affordable, Instantly Printable Plans

Etsy is a global marketplace known for unique, handcrafted goods, but it's also a treasure trove of digital workout calendar templates. It serves as an ideal source for martial arts instructors and individuals looking for affordable, print-ready planners without needing any design skills. The platform connects you with thousands of independent creators offering a vast array of styles, from minimalist layouts to vibrant, motivation-filled designs.

For a dojo owner, Etsy provides an immediate solution for distributing physical training schedules. You can find templates specifically designed for tracking habits, planning monthly curriculums, or daily drill logs. The one-time purchase model means you can buy a design you like, download it instantly, and print as many copies as you need for your students. This makes it a cost-effective way to provide tangible, well-designed resources that keep students organized and on track.

Key Features and Use Cases for Martial Arts

Etsy's strength is its sheer volume and variety, offering a low-cost, high-convenience way to find the perfect printable planner for any martial arts application.

• Massive Variety of Designs: With thousands of listings, you can find a template that perfectly matches your dojo's aesthetic or training focus. Search for "monthly fitness planner," "habit tracker," or "workout log" to discover countless options. Many are undated, allowing for reuse year after year.
• Instant Digital Downloads: Once purchased, files are available immediately. This is perfect for last-minute planning or when you need to quickly print a schedule for an upcoming belt test or seminar. Most sellers provide files in multiple formats like PDF, in standard sizes (A4, A5, US Letter).
• Supports Independent Creators: Purchasing from Etsy allows you to support small businesses and independent graphic designers. The review system helps you vet sellers and ensure you're getting a high-quality, well-organized product before you buy. Providing students with a well-designed planner can also be a great tool to improve student engagement in your dojo.

Pricing and Access

Etsy is a marketplace, not a subscription service. You pay a small, one-time fee for each digital template, with most priced very affordably between $2 and $5. There are no recurring charges. After purchase, you gain perpetual access to the digital files through your Etsy account, allowing you to download and print them whenever you need.

Visit Etsy: https://www.etsy.com/market/printable_exercise_calendar

5. Amazon: For Tangible, Reusable Dry-Erase Boards

For those who prefer a physical, highly visible planning tool over a digital one, Amazon offers a vast selection of dry-erase workout calendar boards. This approach is perfect for martial arts instructors setting up a home gym, dojo owners wanting a visible schedule in their office, or students who thrive on tangible accountability. Instead of printing a new sheet each week, these reusable boards provide a durable and dynamic surface for planning and tracking progress.

This method stands out by bringing the workout plan out of the digital realm and into a physical space. A large wall-mounted calendar in a dojo or home gym serves as a constant, unmissable reminder of training goals. It’s an excellent tool for families or shared training spaces, promoting group accountability and making it easy for everyone to see the week’s plan at a glance, from conditioning drills to sparring practice.

Key Features and Use Cases for Martial Arts

The primary benefit of a physical board is its "write-and-wipe" functionality, making weekly planning for martial arts training both simple and sustainable.

• Durable and Reusable: Unlike paper templates, these boards are designed for long-term use. You can map out weekly training blocks, track attendance, or list focus techniques for the month, then simply erase and start over.
• High Visibility and Accountability: Placing a board in a high-traffic area keeps training goals top-of-mind. This is ideal for tracking student progress on specific katas or ensuring consistent practice of fundamental techniques.
• Variety of Layouts and Sizes: Amazon hosts countless options, from small magnetic boards for a locker to large 24" x 36" wall planners. Many come with pre-designed sections for strength, cardio, and habit tracking like water intake, which can be adapted for martial arts-specific needs like flexibility or meditation.

Pricing and Access

The cost of dry-erase boards on Amazon varies widely based on size, brand, and included accessories like markers and erasers. Prices can range from around $15 for a small, fridge-friendly version to over $50 for large, high-quality wall-mounted calendars. Many listings are eligible for Amazon Prime shipping, ensuring quick delivery. A key tip is to carefully read user reviews to gauge the quality and durability of the board's surface and included accessories before purchasing.

Visit Amazon: https://www.amazon.com/s?k=dry+erase+workout+calendar

6. Vertex42: For Functional Spreadsheet-Based Plans

For those who prioritize function over flair, Vertex42 offers a collection of free, no-nonsense workout calendar templates for Excel and Google Sheets. This platform is perfect for instructors and individuals who are comfortable with spreadsheets and want a practical, printable log to track their progress. The templates are designed for clarity and ease of use, providing a clean, grid-based layout to detail every aspect of a workout.

Vertex42 cuts through the noise of overly designed planners by focusing on what matters: tracking sets, reps, distance, and time. These templates are utilitarian by design, making them incredibly fast to fill out and easy to print. For a martial arts instructor, this means you can quickly create a weekly conditioning schedule for your students or a personal strength training log for yourself without any distractions. The spreadsheet format also allows for infinite customization if you have basic spreadsheet skills.

Key Features and Use Cases for Martial Arts

Vertex42’s strength is its simplicity and adaptability, providing a solid foundation for detailed and consistent training logs.

• Free and Accessible Formats: Download templates as Excel files, Google Sheets, or printable PDFs. This flexibility ensures anyone can access and use them, regardless of their preferred software. The direct download model means no sign-ups or accounts are needed.
• Optimized for Printing: The clean, black-and-white design uses minimal ink and is formatted for standard paper sizes. This makes it easy to print copies for every student in your dojo, ensuring everyone is following the same training regimen.
• Customizable Fields: The templates include dedicated columns for exercises, sets, reps, and weight, but you can easily adapt them. For martial arts, you could change these fields to track rounds of sparring, kata repetitions, or drill-specific timings. This focus on clear data tracking can significantly improve the operational efficiency of your class planning.

Pricing and Access

All exercise and workout chart templates on Vertex42 are completely free for personal use. There are no subscriptions or hidden costs. The templates are provided under a private-use license, meaning you can download, modify, and print them for your own training or to distribute to your students without any fees. This makes it an incredibly cost-effective solution for dojo owners.

Visit Vertex42: https://www.vertex42.com/ExcelTemplates/exercise-chart.html

7. Template.net: For Classic, Office-Ready Schedules

Template.net offers a massive library of downloadable workout calendar templates for users who prefer working within familiar office applications. It’s an ideal resource for martial arts instructors who want pre-formatted, functional schedules that can be quickly edited in programs like Microsoft Word, Google Docs, or Google Sheets. This platform bridges the gap between online design tools and traditional document creation, providing practical solutions without a steep learning curve.

Instead of focusing on intricate visual design, Template.net prioritizes accessibility and ease of use. You can download a template for a 6-day training split, a monthly dojo event calendar, or a weight loss-focused workout plan and immediately start editing it with tools you already know. This makes it incredibly efficient for creating printable schedules to post in the dojo or distribute to students for at-home practice.

Key Features and Use Cases for Martial Arts

Template.net's main advantage is its compatibility with standard office software, making it a straightforward choice for creating functional training documents.

• Multiple File Formats: Templates are available in various formats, including DOCX, XLSX, Google Docs, Google Sheets, and PDF. This versatility ensures you can work in the application that best suits your needs, whether for spreadsheet-based tracking or a simple printable document.
• Wide Variety of Layouts: The site offers a diverse collection of schedules, from simple weekly planners to detailed 5-day, 6-day, and 7-day workout structures. Instructors can find templates tailored for specific goals, like strength conditioning, flexibility, or class curriculum planning.
• Printable and Editable: Every template is designed to be easily printed and modified. You can add your dojo’s logo, list specific drills for each day, and customize the fields to track progress in sparring, forms (kata), or conditioning exercises.

Pricing and Access

Template.net provides a selection of free templates, but the majority of its high-quality designs are locked behind a subscription. The free options are often sufficient for basic planning needs. However, a Pro subscription is required to access the full library of premium templates and advanced editing features. The pricing structure can sometimes be confusing, so it's best to review the current plans carefully before committing.

Visit Template.net: https://www.template.net/schedule/workout

Workout Calendar Templates Comparison Overview

Turn Your Plan into Progress

The journey from setting a fitness goal to achieving it is paved with consistency, and the right workout calendar templates are the cornerstones of that path. Throughout this guide, we've explored a diverse toolkit designed to help you, your instructors, and your students structure that consistency. From the creative freedom of Canva and Template.net to the robust data-tracking capabilities of Vertex42's spreadsheets, each option offers a distinct advantage.

Whether you prefer a dynamic digital dashboard in Notion or the tangible daily reminder of an Amazon dry-erase board, the most effective tool is ultimately the one that integrates seamlessly into your life and training routine. A visually appealing template from Etsy might be the perfect motivator for some, while a straightforward, functional planner from Microsoft Create is ideal for others. The key is to remove friction and make tracking your progress as effortless as possible.

From Template to Transformation

Choosing your template is the first step. The real work begins when you translate that plan into daily action. For martial arts school owners and instructors, this is a powerful opportunity to extend value beyond the dojo walls. By providing students with one of these curated templates, you equip them with a clear roadmap for their training at home, reinforcing the discipline and techniques taught in class.

Consider these factors as you implement your chosen calendar:

• Accessibility: Is the template easy for you and your students to access and update? A shared Notion page or a printable PDF can work wonders for engagement.
• Clarity: Ensure the plan is simple to understand. Use clear exercise names, set realistic rep and set counts, and schedule in crucial rest days.
• Motivation: The calendar should inspire action, not overwhelm. Celebrate milestones and use the visual record of your progress as a source of encouragement.

For those serious about tracking their progress in minute detail, discovering the best workout journal for your goals can be a game-changer, offering a more granular way to log weights, reps, and personal reflections alongside your schedule.

Your Next Step in Building a Stronger Community

Ultimately, a workout calendar is more than just a schedule; it's a commitment to yourself and your growth. It transforms abstract ambitions into a concrete, actionable plan. It holds you accountable on days when motivation wanes and provides a visual testament to your hard-earned progress over weeks and months. By empowering your students with these tools, you are not just teaching them martial arts; you are teaching them the foundational habits of lifelong health and discipline. Find the template that resonates with you, commit to the process, and watch your structured plan blossom into tangible results.

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Ready to streamline your martial arts school's scheduling, communication, and member management? Martialytics provides the all-in-one software solution to organize classes, track attendance, and keep your students engaged and motivated on their journey. See how Martialytics can help you build a more connected and thriving dojo community today.